Usage of Your Personal Data
Data protection statement as per Articles 13 and 14 of the General Data Protection Regulation (GDPR).
Protecting your data and being transparent about how it is used is something I set great store by. I receive personal data such as your email address or telephone number when you contact or work with me. In line with the General Data Protection Regulation (GDPR), the information below provides details about how such data is processed.
This statement outlines how I use your data
a) if you contact me by email,
b) if you get in touch via the contact form on my website,
c) if you participate in a preliminary consultation and
d) if you use my coaching services.
With regard to any processing of your personal data, you have the following rights:
- RIght of access (see Article 15 GDPR)
- Right to rectification (see Article 16 GDPR)
- Right to erasure (see Article 17 GDPR)
- Right to restrict processing (see Article 18 GDPR)
- Right to object (see Article 21 GDPR)
- Right to portability (see Article 20 GDPR)
Right to object
Insofar as data is processed according to Article 6 (1) GDPR or Article 9 (2) GDPR, you have the right to withdraw consent at any time. This does not affect the lawfulness of any prior processing conducted based on that consent.
Processor of personal data
Any data submitted is used by Bettina Röhricht of The Hive/Halton Mill, Mill Lane, Halton/Lancaster, LA2 6ND, 0744 642 6668, post@bettina-roehricht.de.
As a sole trader, I do not have a dedicated data protection officer.
a) Data processing from email contact
Persons affected: anyone who contacts me by email
Data processed: any data passed to me when you contact me by email is processed by me (Bettina Röhricht) alone. The types of data processed are: your name, your email address and, if provided, your telephone number. If you contact me to enquire about my coaching services, I may also make handwritten notes regarding your enquiry.
Reason for processing: as per Article 6 (1) GDPR, data is lawfully processed for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Data sharing: I am the sole recipient, no data is shared with third parties.
Duration of storage: your personal data and the associated email correspondence will be stored for a period of up to 10 years from the last time you contact me and subsequently deleted, unless you expressly agree to any request to further storage. Any handwritten notes I make on coaching-related matters will be retained for up to 5 years and subsequently shredded; no request for further storage will be made. Should you decide following your initial contact with me to use my services as a coach, any data processed up to that point will be stored as described in section d).
b) Data processing from contact via my website
Persons affected: anyone who contacts me via the contact form on my website
Data processed: any data passed to me when you contact me via my website is processed by me (Bettina Röhricht) alone. The types of data processed are: your name, your email address and, if provided, your telephone number. If you contact me to enquire about my coaching services, I may also make handwritten notes regarding your enquiry.
Reason for processing: as per Article 6 (1) GDPR, data is lawfully processed for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Data sharing: I am the sole recipient, no data is shared with third parties.
Duration of storage: your personal data and the associated email correspondence will be stored for a period of up to 10 years from the last time you contact me and subsequently deleted, unless you expressly agree to any request to further storage. Any handwritten notes I make on coaching-related matters will be retained for up to 5 years and subsequently shredded; no request for further storage will be made. Should you decide following your initial contact with me to use my services as a coach, any data processed up to that point will be stored as described in section d).
c) Data processing from a preliminary consultation
Persons affected: anyone who participates in a preliminary coaching consultation
Data processed: any data passed to me when you contact me, arrange a preliminary consultation or during the consultation itself is processed by me (Bettina Röhricht) alone. The types of data processed are: your name, your email address and, if provided, your telephone number, your age or date of birth and your address. I may also make handwritten notes during the consultation.
Reason for processing: as per Article 6 (1) GDPR, data is lawfully processed for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Data sharing: I am the sole recipient, no data is shared with third parties.
Duration of storage: your personal data and the associated email correspondence will be stored for a period of up to 10 years from the last time you contact me and subsequently deleted, unless you expressly agree to any request to further storage. Any handwritten notes I make on coaching-related matters either during the consultation or at other times will be retained for up to 5 years and subsequently shredded; no request for further storage will be made. Should you decide following the preliminary consultation to use my coaching services, any data processed up to that point will be stored as described in section d).
d) Data processing from a coaching session
Persons affected: anyone who participates in a coaching session.
Data processed: any data passed to me when you contact me, arrange a preliminary consultation or during preliminary consultation or coaching session is processed by me (Bettina Röhricht) alone. The types of data processed are: your name, your email address and, if provided, your telephone number, your age or date of birth and your address. I may also make handwritten notes during the coaching session. Additionally, I may make use of handwritten notes from any preliminary consultation (see section c).
Reason for processing: as per Article 6 (1) GDPR, data is lawfully processed for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Data sharing: I am the sole recipient of such data; other tax-related information passed to my accountant, no data is shared with third parties.
Duration of storage: your personal data and the associated email correspondence will be stored for a period of up to 10 years from the last time you contact me or from the last coaching session and subsequently deleted, unless you expressly agree to any request to further storage. Any handwritten notes I make regarding our coaching sessions or the preliminary consultation will be retained for up to 5 years and subsequently shredded unless you expressly request or agree to any request for further storage. Should you have any questions on the storage of your data or wish, following the conclusion of our work together, to have your data deleted or any associated documents or recordings destroyed, please get in touch using the contact details listed on this website. Please bear in mind that some documents are subject to statutory minimum storage periods.
Right of complaint
You have the right to complain to the Information Commissioner’s Office if you feel your data has been or is being processed unlawfully.
https://ico.org.uk/
Information Commissioner’s Office, telephone: 0303 123 1113, email: casework@ico.org.uk
Full data protection statement to follow.